We love giving our clients the space and tools to grow! We’ve developed this list of guidelines to help you navigate the planning and exhibiting process if you are participating as a sponsor or supporter of any Cultivated Synergy Event.
Promotional Items. All swag, company literature, samples and/or giveaways, must be distributed from within your booth area unless approved prior by a Cultivated Synergy team member. This includes surveys, data collection, or sales efforts.
Electric. All sponsors will be provided access to electricity at their booths. Every sponsor will be ensured access to a minimum of two electrical outlets for their booth. In the event you may need more than two outlets we encourage you to please plan accordingly and bring a power strip.
Hanging Signage. We highly recommend self standing or pop up banners. No nails, screws, staples, or other penetrating items may be used on our walls. Any tape or gummed back materials must be approved by a Cultivated Synergy team member and properly removed. Any wall damage requiring repair will be billed at actual plus 20%.
Photography/Video Regulations. All photography, video, or audio recordings from any event at Cultivated Synergy must be pre-approved in writing and signed off on by a Cultivated Synergy team member. Please contact Connor to inquire or if you have any questions.
Height Limits. Maximum height for any part of your sponsorship setup at Cultivated Synergy is 10 feet and must be strictly enforced per DFD.
Retail Merchandise Sales. Retail merchandise sales are allowed on site if you are legally allowed to sell merchandise, pay taxes per your state laws and follow all laws regarding your sale(s) transactions. Absolutely NO age restricted (21+) product(s) sales are allowed.
Raffles/Games of Chance. Raffles are allowed within your booth space as long as no financial exchange is involved. Sponsors considering this idea we ask that you please contact us.
Pet Policy. Only service animals with issued paperwork are allowed during events. Please contact us if you have questions.
Age Restriction. No one under the age of 21 is permitted in the facility at anytime unless otherwise stated. A valid government issued ID is required upon entry for all age restricted events.
Pop up tents
Glitter or confetti
Alcohol at your booth
Intellectual Policy. As a Sponsor, you warrant that you own the rights to or are licensed for all intellectual property (patent, copyright, trademark, etc.) to be used for promotion or participation at Cultivated Synergy, and agree to defend, at Sponsor’s expense, and to indemnify Cultivated Synergy for any action brought against Cultivated Synergy and any cost incurred by Cultivated Synergy, including court costs and reasonable attorney’s fees, arising from or related to any dispute concerning exhibitor’s intellectual property rights.
Logo. Logo inclusion and digital marketing is included in the sponsorship package and we want to ensure you take full advantage. Please see the specifications below to ensure your logo makes it debut looking clean and professional.
- File type: png
- If you have it, please also provide: ai, pdf or eps
- Transparent background
Storage. No storage of any kind is allowed outside of the respective Sponsor booth area. Everything brought into the facility for an event needs to be removed from the space the same day.
Clean-up. All sponsors are asked to please leave the space the way it was found. There will be several large trash cans around the venue you’re welcome to use for small items. Please dispose of large items, cardboard, etc. directly in the dumpster located on the corner of Walnut & 29th. Please note, there will be a $100 clean up charge for any items left behind.
Parking. Free street parking is available. For larger events we make an effort to reserve a few spaces directly in front of the building for loading in. Please keep in mind, Friday afternoon/evening traffic can cause SIGNIFICANT travel delays and less available parking options. Please plan accordingly.
Good Neighbor Policy. Cultivated Synergy has and enforces a Good Neighbor Policy at all events. All audio and video should be appropriate for attendees and other participating sponsors. Sponsors will be notified immediately if a complaint is brought to a Cultivated Synergy team member.