BOOKING POLICIES

Upon expressing interest in booking an available date, our Event Sales Team will prepare and email a customized event proposal with a request for e-signature. Upon receipt of the event contract, a tentative hold is placed on that date for 5 days. At the end of the 5 days, if you haven’t confirmed your booking the hold will be released.

To secure any date, a signed rental contract along with respective rental fee must be received, and a credit/debit card placed on file.

If the event is booked over 30 calendar days in advance of the event date, a non-refundable payment equalling 50% of the Total Rental price must be received to reserve the event date; although the event may be paid in full if desired. The remaining balance will be due within 30 days of the event date. 

If the event is booked less than 30 days in advance of the event date, the Total Facility Rental cost must be paid in full to secure the booking.

Final event details cannot be changed within 5 business days of the event. Doing so may result in additional event coordination fees. This may include, but is not limited to, vendor, floor plan, event timing, and significant guest count changes.

VENUE ACCESS

Our standard Main Gallery Space Rental includes 8 hours of venue access, with up to 4 hours towards setup and takedown and up to 5 hours of event time. “Event time” is defined when guests are at the venue. Events must conclude 1 hour prior to rental time end, with vendor strike and equipment removal concluding by the rental end time. You may add on additional time, when available, for $500/event hour and $250/setup or takedown hour, not prorated and required to be arranged in advance.

The Kitchen & Lounge Space Rental is booked at an hourly rate, not prorated and required to be arranged in advance. Partial venue rentals are inclusive of access to the kitchen and lounge event space, in-house lounge & bar furniture, sound equipment, existing decor, on-street parking, and a venue representative.

The client and all guests, vendors, and associates only have access to the space contracted during the contracted time.

If you would like to extend your event time while on-site & the space is available, your Venue Manager will work with you to accommodate. This includes additional setup time, event time, and time onsite exceeding the contracted End Time. Additional charges for extending your event will be invoiced within 5 business days after the event date.

RENTAL FEE

Venue rental payment may be made by cash, check, debit or credit card. A valid credit or debit card on file is also required on file in place of a Damage Deposit. Any damages or fees are not required to be paid on this credit card.

If the event is booked over 30 calendar days in advance of the event date, a non refundable payment equalling 50% of the Total Rental price must be received to reserve the event date; although the event may be paid in full if desired. The remaining balance will be due within 30 days of the event date. 

If the event is booked less than a month in advance of the event date, the Total Facility Rental cost must be paid in full to secure the booking.

 

CANCELLATION POLICY

Licensee may cancel their event at any time before the Event Period by notifying Cultivated Synergy in writing.

If such cancellation is made at least thirty (30) days in advance of the Event Date, Licensee shall receive a refund of any payments received beyond the 50% deposit.

If such cancellation is made within twenty-one (21) to thirty (30) days in advance of the Event Date, Licensee shall receive a 50% refund of any payments received beyond the 50% deposit.

Any cancellation made less than twenty-one (21) days to the Event Date automatically results in full loss of the booking.

Cultivated Synergy also reserves the right to cancel any event that has not meet event payment policies.

 

FOOD & BEVERAGE POLICIES

Cultivated Synergy requires you use one of our premier food and beverage partners for your event.The client will be arrange these services directly with the selected caterer.

Under Colorado law a Special Event Permit must be obtained for the service of alcohol for purchase. Client shall be responsible for obtaining all liquor licenses, if necessary for Client’s Event.  Any alcohol must be served by TIPS certified bartenders. Bartenders must have their TIPS certification on file or on hand when serving.

Click here for a list of preferred Vendors!

The select caterer will be responsible for setting the tables and chairs provided by the client/rental company, restacking at the conclusion of the event, and removing all trash from the event. If no caterer or drop-off catering is hired, client is responsible for said duties.

The client and caterers must provide their own utensils, dishes and serving supplies. The kitchen must be left as clean as it was found, including no food in the refrigerator. A charge will be applied for insufficient cleaning. 

Venue staff will not provide wait staff services (i.e. serving, clearing, etc.). Venue staff is not responsible for clean up of catering items.

Interested in working with a non-listed company?  Pre-approval is required for any caterers not listed and non-refundable outside catering fee will be added to your rental fees. All caterers must comply with the Venue policies to help maintain a clean, professional and well-run venue for all events.

Kitchen & Lounge Space rentals are not required to use a food service partner.

 

SET UP & STRIKE

Deliveries to the Venue relating to the scheduled event must be delivered and picked up within the contracted event hours. Cultivated Synergy is not responsible for receiving any deliveries outside of the contracted event hours. We will do our best to accommodate early equipment or material drop offs, however prior arrangements must be made.

After an event, renter must leave the building and grounds clean, and clear of debris and trash and in at least as good condition as it was found at the commencement of the event. Trash must be bagged and placed inside the dumpster. If the dumpster is full, trash can be placed next to the dumpster.

Clean-up is the responsibility of the client. Everything brought into the facility for the an event must be removed from the space the same day. A fee of $200 per 24 hours will be charged for items left.

DECOR

The facility must approve all decorations that are supplied by the client. No glitter or foil (non-paper) confetti is allowed on the Premises. Banners are permitted in limited areas.

Only Cultivated Synergy team members may rearrange and move furnishings on Premises, including, without limitation, artwork, lamps, rolling walls or large seating.

Anything that is taped, nailed, pinned or attached to walls, floors, staircases or doors in anyway must be done by Venue staff or approved vendors only. All attachments to the building are to be done using the provided tacks strips, rigging points or attachment hooks by the Venue. Any tape or gummed back materials must be properly removed and any wall damage will be charged to the client.

There are no storage facilities located within Venue, all must be brought in and removed. Venue will not be responsible for any items left after an event.

 

MARKETING & MEDIA POLICIES

Any promotional and marketing materials referencing the event and/or using the Cultivated Synergy logo, brand or name must be pre-approved by Cultivated Synergy prior to distribution. Distribution may not occur until the booking is confirmed and you’ve received written approval of the promotional and marketing materials.

All event materials must comply with all relevant laws and regulations that relate to the promotion of the event.

 

PRIVATE EVENT POLICIES

Detailed review of all applicable private event policies will be done by the Cultivated Synergy Event Director upon booking your event. The following policies are subject to apply.

The 21+ Private Event Package includes (1) hour of pre-event consulting and guest registration support with our Event Director, as well as day of event staff and security. Additional consulting, if needed, will be $65 per hour.

Everyone that attends a private event MUST be on the guest list no later than one hour prior to event start time to obtain entry. Absolutely no guests will be added after guest lists have been closed. Absolutely no guests may obtain entry who are not on the guest list prior to 1 hour before event start.

Cultivated Synergy staff and security will manage the guest list and check in process during the event. Everyone that enters the facility for the event MUST have a valid, 21+ government issued photo ID to gain entry.

Our venue prohibits any illegal activity or actions deemed inappropriate by its guests. Illegal or inappropriate activity may result in removal from the facility.

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